Administrative Assistant 2

Description

A workplace powered by you

At BC Hydro, we’re working towards creating a cleaner and more sustainable future for all British Columbians and need
people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented,
inclusive, and diverse team. We offer a healthy work-life balance, competitive wages, a comprehensive benefits package,
and training opportunities to support you in your career growth. We're proud to be ranked as one of B.C.'s Top Employers
and one of Canada's Best Diversity Employers.

We invite you to join us as we build an even cleaner B.C. We welcome applications from all qualified job seekers. If you’re a
person with a disability, please let us know as adjustments can be made to help support you in your application process.
 

Administrative Assistant 2

Number of positions: 1 Job Location: Dunsmuir 04

Employment type: Temporary Region: Lower Mainland

Hours of work: Full-time (37.5 hrs/wk) Flexible Work Role: Hybrid

Annual salary: $ 56,800.00 - 71,900.00

What you'll do

The successful candidate will:

• Support the Vice President, Customer, Business Development & Energy Management, acting independently while

exercising a high level of confidentiality, judgement, discretion, and initiative.

• Manage internal and external correspondence, including email, for the Senior Vice President, ensuring that all contacts

and items are prioritized and dealt with in a timely manner.

• Coordinate submissions to all meetings including but not limited to Major Project Management, Project Accountability,

Stewardship, Steering Committees, Executive, and Project Delivery Management Team Meetings.

• Inform the Senior Vice President of deadlines/action items and draft replies for action items and other correspondence.
• Research and initiate actions and projects to ensure that responses, activities and deliverables are received and/or

completed by appropriate deadlines.

• Direct incoming inquiries as appropriate and ensure responses are completed by deadlines.
• Maintain a "Bring Forward" system to ensure all deadlines are met.
• Manage the Senior Vice President’s calendar, including coordination of various leadership team meetings and events,

using judgement to ensure meeting conflicts are addressed ahead of time and materials are submitted to the SVP in
advance.

• Takes notes/minutes and uses SharePoint to upload and maintain various documents.
• Maintain the Senior Vice President's files and provide back-up materials prior to all meetings including the retrieval of

materials and the drafting and distribution of agendas.

• Draft memos, reports, letters, presentation slides.
• Make travel arrangements and coordinate site visits.
• Administer various financial functions (e.g. invoices, expense claims, time and labour, purchase orders, purchasing of

stationery and/or office equipment, budget variance reports).

• Maintain various administrative records (e.g. travel approvals, office procedures, government updates), as well as

schedule, coordinate, prepare agendas, arrange for outside speakers and guests, record, transcribe and distribute minutes
for meetings. Participate in the planning and implementation of administrative systems.

• Provide information, updates and direction on office procedures, provide coaching to other administrative staff within the

group and support other positions in the business group as required.

What you bring

• Post-secondary education plus three to five years senior level administrative experience within a corporate environment

performing a range of duties involving material of a confidential and sensitive nature. We may consider those with an
equivalent combination of education, training and experience.

• Ability to communicate effectively and in a highly professional manner at all levels across the business and with external

individuals as required.

• High level of interpersonal and verbal and written communications skills, tact, diplomacy and discretion.
• Ability to exercise judgement to make decisions within prescribed guidelines, strong organizational skills with exceptional

attention to detail.

• Ability to organize small projects, perform online research and contribute to team knowledge and understanding of the

organization’s processes and stakeholders.

• Ability to promote and encourage a positive team atmosphere and maintain professional working relationships with all

levels of staff and management within BC Hydro and external organizations.

• Well-developed knowledge and understanding of senior executive functions and responsibilities.
• Ability to work highly independently and autonomously in a busy environment with conflicting priorities and deadlines with

the ability to prioritize multiple tasks.

• Excellent knowledge of office practices, procedures and routines.
• Knowledge of the Customer, Business Development & Energy Management portfolio is an asset.

What we offer

• A comprehensive benefits package
• A minimum of 15 paid vacation days
• A lifetime pension
• Flexible work model, depending on your role type
• Training and development courses

For more information on the benefits we offer, visit bchydro.com/benefits.

#IND1

What else you should know

• This is a full-time temporary opportunity for approximately 12 months

Location: Vancouver, British Columbia, V6B 5R3

 

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